Project Delivery - Front End Expectations

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COMPLIANCE AND DEVIATIONS PROCESS 

PART 1 - COMPLIANCE

1. All Campus Facility Committee members should have a working knowledge of the standards.
2. The Architect/Engineer and Construction Manager shall have an intimate knowledge of the standards as they are charged with leading the design and construction process in a way that achieves maximum alignment with the standards.
3. All project deviations must be submitted for review. All work associated with the use of allowance or other construction changes must meet Ivy Tech Standards or be submitted for deviation. 

PART 2 – DEVIATIONS APPROVALS  

1. At each Design Phase (Schematic Design, Design Development, and Construction Documents) 
   1. The design/construction team shall recommend potential deviations to the Campus Facility Committee/Director of Facilities and may include Systems Office Representative. 
   2. Near the completion of each phase, the Campus Facility Committee/Director of Facilities and potentially Systems Office Representative shall validate all recommended deviations to the Systems Office. 
   3. The Architect/Engineer, Construction Manager, and Head of the Facility Committee/Director of Facilities and potentially Systems Office Representative should be participating in a meeting to review potential deviations and the validations. 
      1. This should include a recommendation on the importance of each decision to the success of the project. 
   4. The Systems Office will assess each deviation through a decision-making matrix and provide authorizations regarding the deviation. 
2. Reasons why deviations may be approved: 
   1. Project funding/phasing 
   2. Budget constraints 
   3. Site specific issues 
   4. Program changes 
   5. Conflicts with other campus protocols

The Deviation Request is referenced in the Front End Documents located in exhibits. 

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SUPPLIER DIVERSITY INITIATIVE 

1. Ivy Tech is committed to promoting a culture of inclusivity and affording meaningful opportunities for supplier diversity. 
2. To comply, provide a Supplier Diversity plan to Ivy Tech Community College. 
3. Reference current Ivy Tech Community College requirements for any additional supplier diversity requirements. 
4. Contractors, Architects/Engineers, and other contracts are expected to comply with the Supplier Diversity initiative.

The Supplier Diversity Form is referenced in exhibits. 

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PUBLIC BIDDING REQUIREMENTS 

PART 1 – PROJECT REQUIREMENTS 

Requirements apply to all construction, alternation, or repair of a public building or other public work or improvement owned by Ivy Tech. 

PART 2 – CONSTRUCTION COSTS FROM $0 TO $25,000 

1. Requires public bids. 
2. Bidders must turn in their bid forms per 5-16-1-2. 
3. Bids to be opened in person or virtually. 
4. Requires either:
   1. Publish notice in the manner provided in 5-16-1-3, OR
   2. Invite bids from not less than three (3) persons, firms, limited liability companies, or corporations, known to deal in the work proposed to be done, by mailing a notice for the work not less than three (3) days before the time fixed for receiving bids indicating that plans and specifications are on file in a certain office.
5. Award to the lowest and best bidder (which means lowest bidder, unless they can be proven not be responsive and/or responsible). 

PART 3 – PROJECTS OF $50,000 AND ABOVE 

1. Compliance with Resolution 2017-4 is required for all contracts and sub-contracts over $50,000. This includes sub-contracts that exceed $50,000. 

PART 4 – PROJECTS FROM $25,000 TO $150,000: 

1. Bidders must turn in their bid forms per 5-16-1-2 at a specific time and place, to be opened at the same time.
2. Requires a licensed architect or engineer to prepare, and place on file in Systems Office, plans and specification of the building or improvements south to be construction, erected, altered, or repaired.
3. Invite not less than three (3) persons, firms, limited liability companies, or corporations know to deal in the work proposed to be done (as outlined in IC 5-16-1-1.9, 2014).
4. Award to the lowest and best bidder (which means lowest bidder, unless they can be proven not to be responsive and/or responsible). 

PART 5 – PROJECTS FROM $150,000 TO $200,000 

1. Requires all of the above, plus:
2. Requires notice of the project which must include a description of the work to be done and be given in at least one (1) newspaper of general circulation printed and published in the county in which the work is to be done.
3. Must twice publish a notice indicating that drawings, plans, and specifications are on files at the office and calling for sealed proposals for the work by a day fixed in the publications. The time lapse between the date of publication and the date of receiving bids is governed by the size of the contemplated project and is in the discretion of the board, commission, trustee, officer, or agent publishing the notice. In no event shall the lapsed time be more than six (6) weeks. 

PART 6 – PROJECTS FROM $200,000 AND UP 

1. Requires all of the above, plus: 
   1. Approval of the Facilities Design Council.

PART 7 – SELF-PERFORMED WORK BY IVY TECH  

1. Work performed by Ivy Tech Community College under $150,000, refer to section 5-16- 1-1.5. Action may need to be taken by the Board and/or public notice if the size of the project is over $100,000.
2. Emergency Procedures for unseen public works projects: Reference 5-16-1-1.6 

PART 8 – MECHANICAL SYSTEMS BIDDING REQUIREMENTS 

1. There is a desire to have the ability to select the mechanical equipment on the bid on cost, performance, existing systems, or other criteria.
2. Ivy Tech requires that the following process and bid form layout to be followed for the procurement of the mechanical equipment as noted in Item 10 below.
3. The equipment and associated work will be priced separately to be added to the base bid.
4. The total price of base bid and selected equipment (one piece from each equipment to be priced) must create a complete and fully functional system.
5. Design team to confirm that all potential mechanical equipment will function in the proposed design.
6. Bidder Requirements: 
   1. Installation of all mechanical equipment, ducts, piping, accessories, etc. shall be included in the mechanical bid. Fill in costs for the following mechanical equipment sub-sections. Include all mechanical equipment accessories, utility connections, etc. as part of base bid.
   2. Equipment price shall include all additional electrical, gas, and other utility connections for each equipment price and any additional work associated with the equipment installation.
   3. Equipment prices shall also include any additional supports, anchors, training, programming, building automation connections, protocols, or other accessories required so that the selected unit will perform as the design intends.
   4. At minimum, one manufacturer shall be filled out for each sub-section. If equipment is not provided for each section, the bid will be considered incomplete.
   5. The costs for the selected equipment plus the mechanical bid category will be equal to the total mechanical bid cost.
   6. Designer will develop Criteria for evaluation of the mechanical equipment selection. 
7. If multiple bid packages, related bid packages (electrical and any other bid packages) must provide pricing for any additional connections, supports, etc. for each piece of equipment. 
8. The following equipment will be bid as separate pieces of equipment (where applicable): 
   1. Air Handling Units 
   2. Boilers
   3. Chillers 
9. One piece of equipment from each area must be selected as part of the project. 
10. Sample Bid Form: 

MECHANICAL BID PACKAGE 

ELECTRICAL BID PACKAGE (If multiple bid packages)

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CAPITAL PROJECTS PROCEDURE GUIDE 

STEP 1 Notification by Chancellor to Pre-Project Review Task Group 

STEP 2 Approval by the Facilities Design Council 

STEP 2a Note: The Facilities Design Council meets on alternating months to prepare for the State Board Meetings that occur on subsequent alternating months. Contact Systems Office Facilities to be put on the agenda. All projects over $200,000 need to be approved by the Facilities Design Council. 

STEP 3 Solicit Proposals from Architect or Engineer (A/E) to prepare bid documents and drawings. 

STEP 3a Per ITCC Finance Manual: “once a decision has been made about the project meeting the need, then the process begins of identifying potential architects or engineers (A/E). The known pool with whom the College has established relationships may indicate which ones can be contacted. In other cases, the larger market of A/E suppliers may need to be searched if the supply of local A/E is limited, the need exists for new A/E, or the market has changed.” 

STEP 3b Select Architect or Engineer 

STEP 3c Issue Purchase Order (PO) to A/E 

STEP 4 Architect/Engineer to Prepare Bid Documents 

NOTE: The duration of this step will vary greatly depending on a project’s complexities. 

STEP 5 Public Notice to Bidders 

STEP 5a A/E to prepare Notice to Bidders on behalf of the College with the following information. The College will request publication a minimum of two times for projects over $150,000 (confirm with current State of Indiana law and regulations). The larger the project the more publications should be used. Advertise in the county of the project. It is recommended that notices be published in 2 publications for projects. 

ITEM 5a1 Name of college and project, address of project.

ITEM 5a2 Time and location of bids to be dropped off, time and location of public bid opening, or opened virtually. 

ITEM 5a3 Time and location of pre-bid meetings if warranted. 

ITEM 5a4 Where/how to obtain bid documents. 

ITEM 5a5 Requirement to adhere to Resolution 2017-4 apprenticeship. 

ITEM 5a6 Requirements for bid bonds, payment bonds and performance bonds, certificate of insurance. 

ITEM 5a7 Requirement for submission of Form 96. 

STEP 5b It is recommended to use 2 publications to run Notice to Bidders and get prices.  One needs to be a large audience publication. 

ITEM 5b1 Gannett Legals Public Notices E-mail: ganlegpubnotices4@gannett.com 

ITEM 5b2 IBJ Legal Notices E-mail: legalnotices@ibj.com 

STEP 5c Determine schedule of publications. 

ITEM 5c1 Two Notice to Bidders are required in each publication not less than 7 days apart for projects over $150,000. Second notice needs to be a minimum of 8 days before bid opening; but could be more when appropriate. Duration varies according to the estimated cost of project. Allow additional time for large or complicated projects. 

ITEM 5c2 Prebid meetings, although not required by law, are highly recommended. The meeting needs to occur not less than 4 days before bid opening, and not less than 4 days after first Notice to Bidders is published. As a rule of thumb, have the pre-bid meeting on the day of the second notice. 

ITEM 5c3 Pre-bid meetings occur in a public room at the college. 

NOTE: Schedule the room before the first Notice to Bidders as the information is included in the Notice to Bidders. Bid Openings may also be virtual.  Announce the online venue for a virtual event in the Notice to Bidders. 

STEP 6 Public Bid Opening 

STEP 6a Verification of the timely delivery of sealed bids is done at the time of delivery; date/time of delivery is noted on envelope & initialed by recipient. If bid receipt is by electronic means, the Owner will define the method of bid verification in the Notice to Bid and during the Pre-bid meeting.   

STEP 6b A bid tabulation is kept, usually by the A/E of the project. 

STEP 6c Collection of bids must stop at the precise time that the notice indicates. 

STEP 6d All bids are taken, sealed, to the location or virtually of the bid opening. 

STEP 6e All bids are opened individually, and dollar amounts are verbally read for each base bid and any alternates. 

STEP 6f All bids are given to A/E to verify low bidder for base bids and any alternates selected by the college. The final bid tab is signed by the A/E and college representative. 

STEP 7 Paperwork required by the low bidder. 

STEP 7a Form 96, for each contract, which should be in bid documents. 

ITEM 7a1 Includes financial statement. 

STEP 7b Satisfy Res 2017-4 Apprenticeship requirements. 

ITEM 7b1 Statement of how the contractor will comply with the resolution. 

STEP 7c Apprenticeship documentation. 

ITEM 7c1 List of all trades involved in each contract. 

ITEM 7c2 US Department of Labor certificate of registration. 

ITEM 7c3 Letter of good standing from apprenticeship training organization. 

ITEM 7c4 Apprenticeship enrollment documentation for last 3 consecutive years. 

STEP 7d Bonds 

ITEM 7d1 Bid bond for 10% of the bid amount for all projects over $50,000. For JOC contracts the threshold must reach $200,000. 

ITEM 7d2 Performance bond for 100% of the contract amount preferred, but only required on contracts over $200,000. 

ITEM 7d3 Payment bond for 100% of the contract amount for all projects regardless of cost. 

STEP 7e Certificate of Insurance Liability. Reference Coverage Requirements. 

STEP 7f Certified payroll for all contracts requiring wage rates. 

STEP 7g Substance abuse policy for union or contractor for projects over $150,000.  

STEP 8 Campus Approval by letter. The Owner’s Contract tracking sheet is allowable.  

STEP 8a A letter is written, for each contract, by the Campus Chancellor. It needs to include: explanation of project, justification of need, written by the Campus Executive Director of Administrative Services (or similar executive). The Campus Board needs to approve all projects over $500,000. 

STEP 8b The letter also needs to include: tabulation of costs. 

ITEM 8b1 Base bid 

ITEM 8b2 Alternates 

ITEM 8b3 Contingency of 10%  

ITEM 8b4 A/E expense 

ITEM 8b5 All publication expenses 

ITEM 8b6 Note whether contractor is union or non-union 

STEP 9 Resolution written for State Board Meeting by Vice President for Capital Planning and Facilities. 

STEP 10 State Board Approval of Contract 

STEP 10a Be approved to be on the agenda by State Board of Trustees 

STEP 10b Attend State Board of Trustee meeting 

STEP 10c Receive signed resolution from State Board of Trustees written by Vice President for Capital Planning and Facilities. 

STEP 11 Contract Packet (summary of all contracts that are needed to engage contractors on project)/Signature of the President/Designee. 

STEP 11a Contract packet is compiled completely before submittal, for each contract. 

STEP 11a1 The Contract Checklist of the items for each contract packet is available from the Systems Office, Director of Capital Planning and Compliance and should be included with Contract Packet. Reference Exhibits for sample checklist. The checklist will include the following items: 

ITEM 11a2 Campus cover letter, Tracking Sheet for $100K or more. 

ITEM 11a3 Verification of publication of Notice of Bidders received from the publisher 

ITEM 11a4 Pages of Bid document showing the location of Res 2017-4 explanation and Res 2017-4 in bid docs 

ITEM 11a5 A/E letter of recommendation 

ITEM 11a6 Bid tabulation signed by A/E 

ITEM 11a7 Form 96 

ITEM 11a8 Non-collusion affidavit 

ITEM 11a9 Substance abuse policy for any Contractor that has contracts in excess of $150,000 

ITEM 11a10 Contractor’s Financial Statement 

ITEM 11a11 Bonds: bid, payment, performance 

ITEM 11a12 Certificate of Insurance 

ITEM 11a13 Letter from contractor of explanation for Res 2017-4 compliance 

ITEM 11a14 Apprenticeship letter of Good Standing 

ITEM 11a15 Apprenticeship US Department of Labor certificate 

ITEM 11a16 Apprenticeship enrollment documentation for the last 3 consecutive years 

ITEM 11a17 One Electronic copy of AIA contracts provided by A/E with names and dates typed on contract below signature line 

STEP 11b Contract packet reviewed by a Campus Executive. 

STEP 11c Signature of Chancellor on original contract(s) on electronic copy of contract on projects up to $100,000. 

STEP 11d Contract packet delivered via DocuSign to Systems Office Facilities and Capital Planning for signature via DocuSign. 

Facilities and Capital Planning for signature via DocuSign. 

 

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MINIMUM STANDARDS OF INSURANCE COVERAGE REQUIRED FROM ALL SERVICE CONTRACTORS 

The following are the standard minimum insurance coverage limits that are required of all entities the College contracts with for services such as cleaning, vending, security, grounds-keeping (including snow removal), bookstore operation, and construction, etc. Please include these requirements in all future bid requests for service contractors and ensure that they are included in the contract language. 

1. General Liability Insurance - $1,000,000 combined single limit comprehensive general liability, with coverage extended to include completed operations with protective liability in the event of subcontracting work; 
2. Umbrella Liability Insurance - $1,000,000 umbrella liability coverage for small contracts (total value of $1,000,000 of less) or $5,000,000 umbrella for large contracts (total value greater than $1,000,000); 
3. Comprehensive Automobile Liability Insurance - $1,000,000 combined single limit; 
4. Workers Compensation and Occupational Disease Insurance on all of contractor’s employees on Ivy Tech’s property; 
5. Employees Bonds – covering contractor’s employees on Ivy Tech property.
6. Insurance Requirements document is attached for reference. 

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RESPONSIBILITES OF THE PROJECT TEAM 

PART 1 - OWNER 

1. Provide a Campus Facility Committee for decision-making including the following. An executive committee from this group can be put in place to make it more functional: 
   1. Facility Committee 
      1. Campus Chancellor (Chairperson) 
         1. As chairperson, he/she will define decision authority for the committee. 
      2. Vice Chancellor of Academics 
         1. To provide the avenue for Department Chair interaction. Deportment Chair is the avenue for teacher/staff input. 
         2. To provide statewide curriculum direction and potential project impact. 
      3. Finance Director 
      4. Facility Director (will be the day-to-day contact during construction) 
      5. Dean of Student Services 
      6. Head of Workforce Economic and Development 
      7. Executive Dean or Campus Dean (for multi-campus Campus) 
      8. Campus Trustee (optional) 
      9. Student Representative 
      10. Faculty Representative 
      11. Computer/IT staff (Campus assignment) 
   2. The Facility Committee will be created at the on-set of the project and remain in place until post occupancy. They are responsible to: 
      1. Assign a committee chair who is recommended to be the Chancellor, Executive Dean, or a designee. 
         1. If someone other than the Chancellor is assigned as Chair, their responsibilities for decision-making should be made clear at the beginning of the project. 
      2. Identify value statements for the project, including but not limited to: 
         1. Value Statements are intended to ensure that there is agreement on the “key concepts” or "values of the project.” Each project should identify what is important to achieve with this project. This will allow all project decisions to be “checked back” to fulfilling the goals of the project. 
         2. We are Ivy Tech, Indiana’s Community College. We serve the people of our state through accessible and affordable world-class education and adaptive learning. We empower our students to achieve their career and transfer aspirations. We embrace our vision of economic transformation inspired by the education and earnings attainment of our citizens, the vitality of our workforce, and the prosperity of our unique and diverse communities. 
            1. Mission: We are a diverse open-access college that fuels Indiana’s economy through excellence in teaching and proactive engagement with industry and community partners, embedded in a culture of innovation that empowers all students to learn and succeed.
            2. Vision: Ivy Tech students will earn 50,000 high-quality credentials each year aligned with the needs of Indiana's workforce and communities.
      3. Ivy Tech is always changing.  Design for flexibility.  
      4. Ivy Tech is focused on continuous improvement.  Ensure the design supports.   
      5. Ivy Tech is committed to a sustainable future. 
      6. Identify Campus expectations. 
      7. Define a priority or hierarchy of spaces. 
      8. Balance the need for labs and classrooms with faculty spaces. 
      9. Ensure at least two one-on-one meetings (1st meeting = gather input, 2nd meeting = review solutions) with each relevant Department Chair. Department Chairs are expected to seek faculty input. The A/E may request user group meetings or all faculty meetings, but not without the Department Chair’s approval. 
      10. Provide the architect (for use in programming) with the number of both full-time and part- time faculty members. 
      11. Provide direction for the use in programming site selection process: 
          1. Led by the Campus Chancellor to identify needs and potential sites. 
          2. Campus Chancellors will work with Systems Office Facilities Planning Department for coordination. 
          3. A Community Advisory Committee may be appointed. 
      12. Evaluate the site against the following criteria:
          1. Safety
             1. Site free of potentially harmful materials or environment. 
             2. Phase I environmental (and phase II if needed) study. 
             3. No sub-surface structures, natural or man-made, to undermine safety of a building. 
             4. Safe traffic access. 
             5. Signal controlled for as many of the access points as possible. 
             6. Minimal, but preferably no, turning across heavy traffic without a signal control to get to the site. 
             7. Ingress/egress 
             8. Crime rates 
          2. Access
             1. To highways to serve populations in and outside the community 
             2. Direct as possible (driving time from the nearest major highway exit or major population centers) 
             3. Bus access (how many blocks from site/how many transfers from population centers most likely to need bus transportation) 
             4. Controlled 
             5. Multiple points 
          3. Acreage
             1. Appropriate acreage for projected enrollments but a minimum of 15 buildable acres for a new site (assumes 40,000 sf building) 
             2. Ability to expand
          4. Cost
             1. What will be the purchase price?
             2. Should take into consideration any unusual site costs
          5. Availability of utilities
             1. Water and sewer, electricity gas, telecommunications, and roads
          6. Compatibility of neighbors at site
          7. Benefit to community
          8. Site related linkages to other institutions
             1. Educational institutions
             2. Businesses (retail low/industry high)
          9. For land to be considered for the community support measure the land must (as determined through a feasibility study):
             1. Contain sufficient buildable acreage for the projected enrollment at the site (however, for a site at which the proposed project is the first new construction project, at least 15 buildable acres, the amount needed for a terminal 40,000 gross square foot building and associated site development, must be given to be counted), and
             2. Be buildable on the land (no wetlands within the needed amount of acreage, no zoning restrictions detrimental to College use, clear title, clean Phase 1 environmental study, etc.), and
             3. Be relatively flat to the extent that fill will not need to be exported or imported (i.e., all fill needed is available on site or excess fill can be used at the site).
          10. Coordinating the following services:
              1. Services:
                 • Land Survey / ALTA Survey
                 • Asbestos Survey
                 • Geotechnical
                 • Traffic Study
                 • Environmental Studies and Reports (Phases I & II)
                 • Construction Testing
                 • Confirm any underground storage tanks or other existing conditions. 
          11. Committees can seek three independent quotes from vendors who provide these services or engage their architect to seek these services on their behalf. Architects would also seek three independent quotes and bill it as reimbursable.
          12. Ensuring the advertisement for bidding is publicly noticed properly. The CM will take the lead on getting the information to the committee chair.
          13. Ensure the common construction wage requirements are met. 
          14. Select designer of telecommunications systems at the time of A/E selection. This may even be provided by the A/E. The telecom infrastructure design must be completed consistent with the overall design schedule. The cabling infrastructure should be bid with the main construction work. The telecom equipment such as LAN, phone system, etc. may be bid at a later date if the construction duration is greater than one year. 
2. Assign a representative from the Systems Office Planning Department who will be involved at the initial meeting for each project where expectations are outlined and at all key decision-making meetings.
   1. They will also be responsible for: 
      1. Assisting with the development of value statements for each project. 
      2. Approving standards deviations. 
      3. Recommending best practices from other projects. 
3. Owner review and approve all project allowances and allowance use prior to authorization. 
4. All will participate in a project de-briefing (after construction is completed) with the Architect and Construction Manager to document lessons learned and how the process can be improved. 
5. Owner may contract with an independent third-party construction documentation service (Multi Vista).
6. Refer to the Project Budget Responsibilities. 

PART 2 - CONTRACTS

1. All contracts shall be based on AIA
2. Litigation/Arbitration: All litigation/arbitration, regardless of the location of the project, must be done in Marion County. 
3. Escrow Agreement
   1. In construction contracts in excess of $200,000.00 or as required by Indiana Code 5-16-5, an Escrow Agreement is required. The College will hold the Escrow up to $2,000,000.00.  Any contract over the $2,000,000 threshold will require the Contractor to hold their Escrow at a separate banking institution.
   2. All retainage must be held in the Escrow Account. 
   3. All fees associated with the Escrow Agreement shall be paid by the Contractor. 
4. Include “Additional Bidding and Contract Requirements for Ivy Tech Community College” in the bid specifications to address Resolution 2017-4. Work with your architect to develop processes to measure contractors’ compliance with the additional requirements. The latest version of the document is available from the Facilities and Capital Planning Department. 

PART 3 – ARCHITECT/ ENGINEER

1. Architect/Engineer (A/E) will lead all activities during the design phase.
   1. They will actively participate in all design and construction meetings, initiate all Owner/user meetings, and act as primary contact with the Facility Committee. They will manage all Owner expectations regarding the scope, schedule, and budget.
   2. They will participate in an initial meeting with Systems Office to ensure full understanding of the Ivy Tech standards, as they will be responsible for ensuring designs are developed in alignment with the standards.
   3. Host room by room reviews of each space in comparison to Ivy Tech Standards. This will include the Owner and should be completed during Construction Documents Phase.
   4. Participate in a project de-briefing with the Owner and Construction Manager to document lessons learned and how the process can be improved. 
   5. Secure permits for State Design Release and Board of Health Approvals in a timely fashion so as to not delay the construction start.
   6. Design for Sustainability. Ivy Tech is interested in pursuing energy efficiency which should be a key component of any design of building and its system. LEED (Leadership in Energy and Environmental Design) Certification should be pursued on a case-by-case basis. See Sustainability Matrix. 
   7. LEED Standards. Even though LEED certification may not be pursued on every project, every building should be designed to meet LEED Silver Standards based on the priorities below. Sustainability is important to the College and as such, Ivy Tech wants to focus on four key areas of sustainability help to reduce operational costs and improve overall staff and student productivity:
      1. Priority 1: Energy Efficiency Strategies include:
         1. Efficient HVAC systems. Better than current ASHRAE 90.1 by 20% new construction, 10% existing building minimum, as measured by Appendix G or ASHRAE 90.1.
         2. Use of LED light fixtures.
         3. Gas fired High Efficiency Boiler.
      2. Priority 2: Water Use Reduction Strategies include:
         1. No irrigation - use of native plantings
         2. Use of low-flow fixtures 
      3. Priority 3: Alternative Transportation Strategies include:
         1. Bike parking for 5% of FTE and shower facilities
         2. Connect to public transportation if available
      4. Priority 4:  Improve Indoor Environment Strategies include:
         1. No smoking on campus
         2. Provide daylighting and views to at least 75% of occupied spaces
         3. Use of low emitting materials 
   8. Investigate multiple mechanical systems, providing life cycle cost analysis, with consideration for the owner’s long-term maintenance and operating costs.
   9. Coordination with Commissioning Agent 
      1. A third-party commissioning agent should be hired prior to the Design Development phase completion.
      2. A/E to assist Owner with selection of commissioning agent as required per project. Owner will typically hold the contract with the Commissioning Agent. 
      3. Agent must commission a minimum of HVAC systems. This may be increased to meet LEED requirements if required. Other systems may include plumbing, electrical, and building envelope.
      4. For their scope of services, ensure the following are provided:
         1. Review of Owners Project Requirements (OPR) and Designer’s Basis of Design (BOD).
         2. Develop and incorporate commissioning requirements into the construction documents and specifications. 
         3. Develop and implement a commissioning plan. 
         4. Review all applicable contractor submittals for coordination with commissioning process. 
         5. Verify the installation and performance of the system being commissioned. 
         6. Complete a commissioning report. 
         7. Participate in 11-month warranty walkthrough. 
   10. Compliance with Standards:
       1. Utilize Ivy Tech’s color standards where applicable (Ivy Tech green, etc.)
       2. Deviations from the standards must be documented during each design phase and must be clearly identified on the Space and Systems Standards Sheets. 
   11. Review of Drawings:
       1. Review all CM submittals as basis for project budget and schedule. Also, provide a constructability review and suggest alternatives for consideration to meet project’s budget and schedule.
   12. Cost Estimating:
       1. Communicate a complete scope of work at each phase of the design. 
       2. Provide the construction manager with adequate drawings and specifications to allow them to properly estimate the work. Information should be provided based on the predetermined schedule so as to allow the CM sufficient time to provide the best estimate possible to the owner.
   13. Electronic Drawings
       1. Reference BIM Standards
   14. Refer to the Project Budget Responsibilities. 
   15. Design the room numbers to match the owner’s final room numbering system and ensure the contract documents match the owner’s approved room numbering system. If additional numbers are needed for the completion of CD’s, those numbers can be added at the discretion of the designer.
   16. Provide required information to assist the Owner obtain builder’s risk insurance. Provide response to questionnaire prior to start of Construction Documents. Coordinate with Owner the information required by insurance. Confirm budget allocation for builder’s risk on all preliminary project cost estimates (assume 1%).
   17. The A/E shall furnish or provide the following services when applicable to project scope:
       1. Programming - Include analyses of the Owner’s needs and program the requirements of each building based on the identified Ivy Tech Standards and the needs of each campus.
          1. The A/E is expected to seek information through the Academic Dean on the direction of statewide curricula during the programming stage.
       2. Site Analysis and Selection including evaluating sites against the criteria listed above. Architects will be responsible to determine if the site is buildable including but not limited to the utilities, zoning, soils, wetlands, etc. (if applicable).
       3. Owner Supplied Data Coordination: Be the central point of coordination for all owner supplied data.
       4. Schedule Development and Monitoring including the design and construction schedule. They will understand and develop resolutions for the project constraints, issues, and impacts on the building’s daily activities. They will also assist the CM in planning and strategizing on construction logistics and design the project to minimize disruptions.
       5. Civil Design including all design required for complete bidding documents.
       6. Landscape Design including all design required for complete bidding documents.
       7. Interior Design includes design and material finish selections, and coordination of necessary furniture and related equipment. Additional scope for furniture selection shall be made on a project-by-project basis with the following options:
       8. Start-up Assistance including but not limited to the presence of the design engineer on-site during the start-up of all major equipment.
       9. Record Drawings including incorporating all contractor changes that have been documented on the submitted record documents from each contractor and providing electronic floor plans for all building levels. 
       10. 11-month Warranty Walk through. The CM will schedule this walk-through with the attendance of the facility director and A/E.
       11. Technology equipment bidding responsibilities and scheduling including 2-way video equipment, LAN equipment in MDF/IDF, wireless network electronics, computers, printers, phone equipment, etc. 
   18. Provide all necessary services to submit for pre-construction plan reviews and permits. 
   19. Provide timely punch lists for all completed construction, including various construction phases if required, so as not to delay completion and occupancy. 
   20. Investigate existing conditions to identify potential problematic areas. Identify areas that may need special design attention and clearly define the scope on the bidding documents. 
   21. Allowance Use: Use of project allowances must be reviewed and approved by Ivy Tech prior to authorization.
   22. Complete infrastructure worksheet – Included in Exhibits. 

PART 4 – CONSTRUCTION MANAGER

1. Construction Manager (CM) will lead all activities during the construction and bidding phases. 
   1. They will actively participate in all Facility Committee design and construction meetings. They will manage all Owner expectations regarding the scope, schedule, and budget. They will take the lead on the overall design and construction schedule preparation and seek input from the owner and architect.
   2. They will participate in an initial meeting with Systems Office to ensure full understanding of the Ivy Tech Building Standards, as they will be responsible for ensuring designs are developed as close to the standards as possible. 
   3. Participate in room by room reviews of each space in comparison to Ivy Tech Standards. This will include the owner and should be completed during the Construction Documents Phase. 
   4. Participate in a project de-briefing with the Architect and Owner to document lessons learned and how the process can be improved. CM to document notes for the Systems Office.
   5. They will coordinate bidding document distribution and schedule all pre-bid activities. 
2. Lead and track the overall project schedule for both design and construction activities, seeking input from the A/E and owner where needed. 
3. Compliance with Standards
   1. Maintain working knowledge of the Owner’s standards in order to identify variations from the standard and potential project impacts (i.e. scope creep, etc.).
4. Assist with implementation of sustainable design measures. If LEED Certification is pursued, complete documentation of construction credits. 
5. Coordinate with Owner’s Third party Construction Documentation Firm (as applicable)
6. Coordinate with Commissioning Agent (as applicable)
   1. During construction, ensure identified commissioning issues are resolved by contractors
7. Refer to the Project Budget Responsibilities
8. Investigate existing conditions with the Architect / Engineer (A/E) to identify potential problematic areas. Identify areas that may need special design attention from the A/E to ensure good documentation and clear scope on the bidding documents. 
9. Site Analysis and Selection including working with the architect to evaluate a site’s constructability and the cost impact (as applicable)
10. Provide Construction Phasing strategies congruent with daily on-site operations and the most economical means to deliver Projects, including but not limited to contractor parking, trailer locations, material staging, access, etc.
11. Prepare Construction Procedures Manual for all parties involved in construction. Identify procedures relating to communication, security, site/building access, parking, way finding, etc. Identify all construction requirements. Ensure procedures are enforced during construction. 
12. Provide detailed cost estimate at each phase of the work. Work with A/E throughout the process to anticipate costs that may not be clear on early design drawings to ensure early understanding of the project budget. Anticipate costs based on existing condition investigations. It is suggested that a design contingency be carried throughout the duration of the design process. For example, 15% at the completion of programming, 10% at the completion of SD, 5% at the completion of DD, and 0% at the completion of CD. The CM is expected to manage the budget, scope, and quality. 
13. Provide required information to assist the Owner in obtaining builder’s risk insurance. Provide response to questionnaire prior to start of Construction Documents. Coordinate with Owner the information required by insurance. Confirm budget allocation for builder’s risk on all preliminary project cost estimates (assume 1%).
14. Schedule: 
    1. Based on the outlined timeframe, develop realistic and achievable construction schedule that identifies a critical path for success. Take into consideration school activities that will affect construction activities and the schedule. The CM is expected to offer for the Owner’s consideration, creative, alternative approaches and solutions for scheduling. 
15. Review of Drawings:
    1. Review all A/E submittals as basis for project budget and schedule. Also, provide a constructability review and suggest alternatives for consideration to meet project’s budget and schedule.
16. Construction Logistics:
    1. Understand and develop resolutions for the project constraints, issues, and impacts on the building’s daily activities. Plan and strategize solutions that can be designed into the project documents to minimize school disruptions.
17. Identify requirements for all state, city, county permits and who has jurisdiction. Work in conjunction with the Architect/Engineer.
18. Bidding:
    1. Incorporate by reference all special Ivy Tech bidding requirements and applicable trustee resolutions. Coordinate with Systems Office to ensure compliance. 
    2. Provide Pre-award interviews and Bid Recommendations. 
    3. Pre-construction meeting. 
19. Allowance Use: Use of project allowances must be reviewed and approved by Ivy Tech prior to authorization.
20. Other Construction Phase responsibilities:
    1. Construction Contract Administration. 
    2. Regular construction meetings. Document each meeting with meeting notes and schedule updates.
    3. Acquire Permits and Licenses, except where certifications are required (i.e. State Design Release, Board of Health are the responsibility of the architect).
    4. Coordinate start-up and training. 
    5. Submittals
    6. Communications
    7. Field Orders
    8. Shut-downs/ Utility tie-ins Coordination
    9. Safety Programs
    10. Job site records
    11. Field coordination
    12. Construction Sequences/ Phasing
    13. Temporary Facilities
    14. Change order process
    15. Owner’s receipt of all as-built documentation and final project records including indexing of all close-out documents, drawings, shops, equipment manuals, warranties, etc. 

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DELIVERABLES EXPECTATIONS

PART 1 – DRAWING STANDARDS

1. A preferred drawing sheet size is 30” x 42”
2. North should be oriented to the top of the sheet. If not possible due to plan geometry, then north should be to the left.
3. Existing vs. New work should be clearly readable. 
4. Proposed Drawing Scales:
   1. Site Plans: As large as possible and a consistent scale between sheets (except for enlarged plans). Preference is 1” = 20’-0”, Next preference is 1” = 50’-0”
   2. Overall Floor Plans: 1/16” scale
   3. Floor Plans: 1/8” scale
   4. Enlarged Plans: ¼” scale and Building Sections: 1/8” scale. 

5. For publications and promotions at each design phase:
   1. Prepare colored floor plans (see BIM standards)

1. Expected drawing arrangement and coding is as follows:
   1. Description and Lettering System
      1. Title Sheet and index of drawings
      2. (C) Site Survey
      3. (C) Site / Civil
      4. (S) Structural
      5. (A) Architectural
      6. (I) Interior Design
      7. (Q) Consultants (Pool, Theater, Kitchen, Acoustical)
      8. (M) Mechanical
      9. (P) Plumbing
      10. (F) Fire Protection
      11. (E) Electrical
      12. (T) Telecomm

PART 2 – DELIVERABLES BY PHASE

General

1. It is the responsibility of the Ivy Tech Campus, A/E, CM to communicate any and all scope changes to the best of their ability in writing and with an assessment of the cost and/or time impact.

Schematic Design Phase

1. Deliverable by the Architect/ Engineer
   1. Design Notebook (provide in PDF format) 
      1. Introduction: Briefly describe the purpose of this project and the extent of construction.
      2. Value Statements for the project: illustrate how the program and design meet project goals.
      3. Building Program of Spaces for 10-15 year planning (new, existing and totals)
      4. Space and System Standards with documented deviations highlighted on the standards.
      5. Sustainability Compliance
      6. Identification of all Building Systems – Narrative
         1. Foundations (type and special considerations)
         2. Structural (materials, design information, floor to floor heights, special considerations)
         3. Roofing system
         4. Exterior walls, doors, and/or aluminum glazing systems
         5. Interior wall types
         6. Interior finishes by space types
         7. Casework and Equipment
         8. Elevators
         9. Mechanical, including Effects on the building’s energy usage
         10. Fire Protection
         11. Electrical
         12. Telecommunications
      7. Soils Report
      8. Parking standard calculations and the space and staff/faculty counts used. 
      9. Equipment
         1. List of mechanical and electrical equipment with maximum physical size demands.
         2. List of all Owner-provided furniture, furnishings, and related equipment
         3. “Cut sheets”: “Cut sheets” must include any major/ atypical/ proprietary equipment used as a basis of design. 
      10. Copies of all correspondence 
   2. Drawings
      1. 1. Existing Site survey (including boundary survey)
         2. Site Plan
         3. New Floor Plans
         4. Demolition Floor Plans (if applicable)
         5. Roof Plan
         6. Exterior Elevations
         7. Preliminary Building Section
         8. Preliminary Wall Section
   3. Renderings and colored floor plans for promotional activities
2. Deliverables by the Construction Manager
   1. 1. Detailed Cost Estimate consistent with the phase and level of detail
      2. Projected Project Schedule
      3. Value engineering considerations
      4. Projected Construction Phasing/Sequencing Plan that Consider:
         1. Operational hours
         2. Parking for all, including contractors
         3. Special after-hours program needs
         4. Contractor site access points
         5. Potential contractor staging areas

Design Development Phase 

1. Deliverables by the Architect/Engineer
   1. Design Notebook (provide in PDF format)
      1. Update the Introduction
      2. Update Value Statements
      3. Update Building Program of Spaces (new, existing and totals)
         1. Show comparison with SD and Space Standards
      4. Space and System Standards with documented deviations using deviation form included in Exhibits.
      5. Code Analysis with narrative
      6. Projected Design/Bidding Schedule
         1. Agency reviews
         2. Variances (if required)
         3. Telecommunications
      7. Clearly identify any modifications of Building Systems from Schematic Design (see above)
      8. Clearly identify any Design Data updates from Schematic Design (see above)
      9. Soils Borings Report
      10. Equipment
          1. Updated List of all Owner-provided furniture, furnishings, and related equipment.
          2.  Cut sheets”: “Cut sheets” must include any/all equipment used as a basis of design.
      11. Detailed Specifications Divisions including manufacturers that will be acceptable where possible. 
      12. Marked up spec sections for Divisions 0-1 (received from the construction manager)
      13. Copies of all correspondence
   2. Color/Interior Finish boards, which should be re-evaluated at the end of CD’s.
   3. Drawings
      1. Existing Site Survey
      2. Site Plans (erosion control, grading and drainage, utilities, site development, roadwork, pavement, site details, site electrical work, landscaping, etc)
      3.  Architecture/Interiors
         1. Code Analysis Sheet
         2. New Floor Plans (all levels – including basement and penthouse, if applicable)
         3. Demolition Floor Plans (with notes identifying the extent of demolition, if applicable)
         4. Roof Plan
         5. Reflected Ceiling Plans indicating ceiling materials, bulkheads and section cuts
         6. Exterior Elevations
         7. Major Building sections
         8. Room finish schedule or room finish floor plans
      4. Structural Drawings
         1. Foundation Plans
         2. Framing Plans for each floor level and roof 
      5. Mechanical / Plumbing
         1. Plumbing plans for all floor levels
         2. Plumbing fixture schedule and special details
         3. HVAC floor plans for all levels
         4. Enlarged mechanical equipment room plans
         5. HVAC details
      6. Fire Protection: Floor plans with all zones designated. 
      7. Electrical
         1. Electrical floor plans, including gear and panel locations
         2. Lighting Plan
         3. Power Plan
         4. Light fixture schedule including specific manufacturer information or catalogue cuts
         5. Power riser diagram
         6. Site electrical plan
         7. Enlarged electrical room floor plans
         8. Electrical details
      8. Telecommuncations
         1. Floor plan for each level indicating all cable trays, data, phone, a/v outlets, security cameras, motion detection, card access, etc.
         2. Enlarged plan of the ER and TR rooms
2. Deliverables by the Construction Manager
   1. Updated Detailed Cost Estimate
      1. Must compare SD to DD 
      2. Must show cost/ GSF for all categories
      3. Must identify proposed bid categories with a scope description for each category
         1. Provide a detailed summary of work at the Construction Documents Phase
      4. Must outline all general conditions
      5. Must outline any bid alternates with associated costs
   2. Detailed Construction Schedule 
      1. Include schedule of bidding and permitting process
   3. Detailed specifications for Divisions 0 and 1
   4. Marked up spec sections for Specifications Divisions (received from the architect)
   5. Updated Construction Phasing/ Sequencing Plan
      1. With a description of the project’s impact on other operations like parking, access, utilities change-over, restrictions, etc.
      2. Identify temporary partitions
      3. Identify contractor staging
   6. Unit prices
   7. Procedures Manual 
   8. Value engineering conditions 
   9. The number of cost estimates required by phase will be determined by contract for each project.

Construction Documents Phase 

1. Similar to Design Development for deliverables. Design shall be 100% complete. 
2. Owner Drawing Sets at Bidding:
   1. Systems Office – Half Size Set with Specifications
   2. Campus – Full Size Set with Specifications
3. Review all front end specifications with the campus and Systems Office.
   1. Utilize AIA documents in front end
   2. As-built requirements for each contractor should be clearly specified and for the Mechanical Contractor, it should include the following at a minimum:
      1. Record drawings (electronic). Reference BIM Standards. 
      2. System schematics with sequences
      3. Programming disk for Owner use
      4. Product Data
      5. Equipment data cut sheets
      6. Valve and damper schedules
4. Infrastructure Reporting Codes 
   1. Provide at bidding to Ivy Tech Systems Office Facilities planning the quantities of utility distribution components and support facility components as indicated in Appendix E Infrastructure reporting.
   2. Include additional quantities of each category as well as the total quantity including existing. Coordinate with Campus the quantity of existing of each category.

Supplier Diversity Initiative:  All construction projects must meet the requirements as described in Indiana State Trustee Resolution 2017-4.  Reference Exhibit C Indiana State Trustee Resolution 2017-4.

Design team to submit letter to the Secretary-Treasurer for the Central Indiana Carpenters JAC at bidding in compliance with Resolution 2017-4.

 

 

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PART 1 – PURPOSE 

1. The intent is to encourage design teams to work in a collaborative BIM environment and improve design efficiency and accuracy by utilizing 3D coordination. 

PART 2 – PROJECT REQUIREMENTS 

1. This BIM Standard will be required for any new construction/ renovation/ addition in which the total project cost exceeds $2 million OR the project has been delivered to the design team in a BIM Model format. 
2. Other projects are encouraged to follow the BIM Standard. 
3. Provide Energy Model Report. 

PART 3 – BIM EXECUTION PLAN 

1. Included in the Schematic Design submittal, a BIM Execution Plan shall be submitted. This plan will include, at minimum, the following: 

1. 1. List all teams involved in BIM 
   2. BIM Goals 
   3. Identify Model Element Authors for each portion of the work 
   4. Model Progressions spec / Level of Development Schedule (LOD) 
   5. Authorized uses of the BIM 
   6. Exceptions 
2. The intent of the BIM Execution Plan will be to create a framework for the implementation of the BIM model. The goal of this will be to identify issues early and develop a tool to measure success and performance throughout the project. 

PART 4 – BIM FILE FORMATS 

1. The Design Team is required to deliver the BIM Project Model in the following format: 

1. 1. Autodesk Revit, RVT (most current agreed upon version) 

PART 5 – CRITERIA OF MODEL  

1. All design items will be included in the model and to scale. 
2. All model elements will be accurately dimensioned and depicted. 
3. Model Sheets will be included to match the Record Documents set. 
4. The design team shall develop a model with a minimum LOD of 200 (below as an example). 
   1. All walls, windows, fenestrations, doors, etc. properly modeled. 
   2. All floors, slabs, and roofs modeled. 
   3. All rooms must be bounded, scheduled, and the element properties meet the Room Criteria. 
   4. Structural systems modeled. 
   5. Mechanical equipment, duct, and piping over 1” modeled. 
   6. Plumbing piping over 1”, fixtures, and equipment modeled. 
   7. Other major building elements modeled. 
   8. Electrical devices, lighting, conduit over 1” and equipment modeled.
   9. Technology devices and equipment modeled.  
5. Room Documentation Criteria
   1. The Room Naming and Numbering must be reviewed with Ivy Tech.
   2. Each BIM Room shall have properties which identify each space per FICM codes and are color coded appropriately as below allowing for room identification per the Space Standards.
   3. The Room Coding (FICM, Space Use Codes) shall match the space standards and as follows:  
      1. 100 - Classrooms - (RGB: 202-210-191) 

      2. 200 – Labs - (RGB: 215-233-240) 

      3. 300 – Offices - (RGB: 163-188-218)

      4. 400 – Study Facilities - (RGB: 191-099-064) 

      5. 500 – Special use Facilities - (RGB: 216-203-169) 

      6. 600 – General Use Facilities - (RGB: 216-155-128) 

      7. 700 – Support Facilities - (RGB: 178-161-151) 

      8. WWW – Circulation - (RGB: 235-235-235) 

      9. XXX – Building Services - (RGB: 188-190-192) 

      10. YYY – Mechanical Spaces - (RGB: 255-231-154) 

   4. Colored Floor Plans coded to Space Standards shall be presented with the Ivy Tech Color Scheme.  
   5. All BIM rooms shall be accurately modeled and bounded to report the actual Assignable Square Feet (ASF). 
   6. All spaces in a building must meet these requirements. 

PART 6 – CRITERIA OF DELIVERABLE TO COLLEGE 

1. Use elements and components to the standard practices of the firm. 
2. Use firm or industry standard for naming of sheets, model elements, and component objects. 
3. All discipline’s model(s) shall be delivered to Ivy Tech.
4. All supporting files/references included and linked. 
5. All links shall be relative. 
6. All associated objects and supporting files. 

PART 7 – RECORD DOCUMENTS 

1. The A/E is to deliver to the Ivy Tech Community College record documents and the backbone BIM model which is used to create the Contract Document Drawings. (The BIM model itself is not a record document) This model shall include all revisions associated with: Addendum responses creating changes to the Contract Documents. ASI responses creating change to the Contract Documents. RFI responses creating changes to the Contract Documents. Change Order responses creating changes to the Contract Documents. Or any other recorded field changes to the Contract Documents.  
   1. Provide sheets in PDF format. 
2. A Space Spreadsheet (.XLS Format) which includes the following: 
   1. Space Name 
   2. Space Code (Per Space Standards) 
   3. Total Summary by General Space Code (i.e. all assignable labs are 210, etc.). 
   4. Space by Space Assignable Square Feet 
   5. Building Gross SF 
   6. Building Assignable SF 

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All construction projects must meet the requirements as described in Indiana State Trustee Resolution 2017-4. Reference Exhibit C Indiana State Trustee Resolution 2017-4.

Include section Additional Bidding and Contract Requirements in front end of Bid Documents. See Exhibits.

 

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Coordinate with the College the required information for the builder’s risk. Included is a sample Builder’s Risk insurance application. Coordinate with the College the requirements for Builder’s Risk.

 

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Exhibit A:  Budget Responsibilities - PRINT

Exhibit B:  Standards Deviation Form - PRINT

Exhibit C:  Indiana State Trustee Resolution -  PRINT

Exhibit D:  Decision Matrix - PRINT

Exhibit E:  Infrastructure Report - PRINT 

Exhibit F:  Sample Builder’s Risk Application - PRINT

Exhibit G: Front End Documents - PRINT

EXHIBIT H: FORM 96 - PRINT

EXHIBIT I: SUPPLIER DIVERSITY FORM - PRINT  

1.0 GENERAL

The following signage standards aim to provide consistency, cohesiveness, and effectiveness in visual communication across all Ivy Tech Community College locations. These standards are applicable to all indoor and outdoor signage, including but not limited to identity, directional, regulatory, etiquette, incidental, interpretive, safety and emergency, and temporary signs.

Signage installations shall comply with these standards to maintain brand integrity and provide clear guidance to visitors, students, and staff. Compliance with local regulations and accessibility guidelines, such as the Americans with Disabilities Act (ADA), is mandatory. Every effort shall be made to prioritize custom designed signage over off-the-shelf items to maintain consistency across Ivy Tech Locations.

Should individual locations desire to go outside of these standards, a deviation request must be completed. Request forms can be printed below. 

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2.0 SUCCESS FACTORS

2.1 Wayfinding Strategy

Following Ivy Tech’s wayfinding strategy is crucial to the success of the signage standards. Clear and intuitive navigation paths should be established, guiding visitors, students, and staff to their destinations seamlessly. By aligning signage designs with the wayfinding strategy, users can traverse efficiently, reducing confusion, and enhancing overall experience. Access to this document can be printed below.

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2.1.1 Wayfinding Assessments

Since individual locations are unique, it is recommended to have a wayfinding assessment and strategy completed for interior signage and parking garage signage packages. This process will allow for proper sign types to be installed for a facility’s needs and avoid sign clutter and may be done as a collaborative effort between Ivy Tech Design Services, the architect of record, and the selected signage fabricator.

2.2 Ivy Tech Community College Brand Guidelines

Following Ivy Tech's brand guide ensures that signage maintains brand consistency and reinforces the institution's identity. By incorporating brand elements such as logos, colors, and typography into signage designs, a cohesive visual language is established across all locations. Access to this document can be printed below.

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2.3 Continuous Compliance

Regular audits and assessments may be conducted to confirm ongoing compliance with these signage standards.

3.0 LEGIBILITY

3.1 Font

All fonts being used on signage must follow ADA standards. If it is desired to use font families found in the Ivy Tech Community College Brand Guidelines, the following meet those standards:

• Avenir: Light, Book, Roman, Medium
• Arial: Narrow, Narrow Bold, Regular

3.2 Contrast

To ensure maximum legibility, signage must exhibit a minimum of 70% contrast between text and the viewed background surface.

3.3 Vehicular-Scale Signage Character Height Requirements

Signage should feature proficient font sizes to ensure readability based on viewing distance and environmental factors. The sign size is determined primarily by the length of the message, the speed in which the sign will be read, and the size of lettering and spacing necessary for proper legibility and readability. Character height shall comply with Chapter 2D Guide Signs – Conventional Roads in the 11th edition of the MUTCD, December 2023, or most recent edition. As a general guideline, character height may follow 1” of character height for every 10’ of viewing distance as shown in Figure 3.3.

 

Figure

3.3 Vehicular Character Height Requirements

3.4 Pedestrian-Scale Signage Character Height Requirements

Pedestrian-scale character height pertains to the minimum height of characters on signage intended to be read by individuals on foot. Character height should follow Figure 3.4. These signs may include but are not limited to: static map kiosks, directionals, directories.

Figure 3.4 Pedestrian-Scale Character Height Requirements

3.5 Overhead Signage Character Height Requirements

Minimum character height for overhead signage is 2”. These may include flag-mounted or ceiling-mounted variations. Signs must not block doors or emergency equipment. The minimum mounting height shall be 80” minimum from the base of the sign to the finished floor (refer to Figure 3.5).

Figure 3.5 Overhead Signage Mounting

3.6 Illumination

Signage should be adequately illuminated to ensure visibility during a facility’s operating hours. Light sources must be positioned and directed to minimize glare and ensure uniform lighting across signage surfaces.

4.0 READABILITY

4.1 Language

The primary language for use on signage is English. In areas with a diverse population, signage should consider language differences to accommodate non-English speakers. Multilingual signage is most effective when considering the following: messaging is reduced to what is only needed, and that same messaging is clear and shown consistently throughout a sign system. Accompany messaging with universally known pictograms.

The selection of languages for signage should be based on the demographic composition of the community and the surrounding area. English should always be present, with the most common second language included as deemed necessary by demographics and community feedback. Care should be taken to ensure the accuracy and cultural appropriateness of translations, with consultation from native speakers or professional translation services as needed.

4.2 Pictograms

Pictograms are developed as a universal language to enhance comprehension and provide clear visual cues. They may be created by an Ivy Tech approved graphic designer and made to fit the needs of the facilities and/or site. See section 5.0 for pictogram use on tactile signage. 

4.3 Character Formatting

All caps must be used for ADA required signs. Title case may be used for all other signs.

4.4 Nomenclature

Messaging should be clear, concise, and easily understandable for effective communication with visitors, students, and staff. Messaging shall align with 2.0 Success Factors section.

4.5 Room Numbering

Room identification at a minimum should include floor level and room number (refer to Figure 4.5).

Figure 4.5 Room Numbering

5.0 TACTILE

Signage that uses tactile must follow ADA standards for minimum character height and clear space for braille (refer to Figure 5.0). Should pictograms be used on tactile signs, they shall have a field height of 6” minimum. Characters and braille shall not be located in the pictogram field.

Figure

5.0 Tactile Requirements

5.1 Placement of Tactile Signage

Tactile characters on signs shall be located 48” minimum to 60” maximum from finished floor, as measured from the baseline of the lowest tactile character. Signs with tactile characters must be centered 9” from the latch side of the door. Refer to Figure 5.1 for details.

Figure

5.1 Placement of Tactile Signage

6.0 SIGNAGE

6.1 Identity

Identity signage visually identifies spaces. These signs identify various elements, including but not limited to a campus, building, area, department, or room.

6.2 Directional

Directional signage may provide clear and concise information that guides individuals from one location to another. May include arrows, text, and pictograms to as visual aids. Examples of elements these signs may direct to include but are not limited to a campus, building, area, parking, department, floor level, or room.

6.3 Emergency and Safety

Emergency and safety signage must be prominently displayed and comply with the International Building Code Council, local safety codes, and ADA requirements. All emergency and safety signage shall comply with 9.0 Applicable Codes.

6.4 Digital

Digital signage – kiosks, TV monitors, etc. – may be utilized to display dynamic content, announcements, and emergency alerts and is the preferred method over more traditional avenues, such as bulletin boards or tack strips. Screens should be positioned for optimal visibility and equipped with remote management capabilities for content updates. Programming and management of digital devices are to be handled by Ivy Tech at a location level. Specifications for the Ivy Tech approved digital kiosk can be printed below. 

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6.5 Regulatory

Regulatory signage communicates important information regarding compliance with policies, safety regulations, and legal requirements. These signs may include but are not limited to stop signs, one-way, or no parking/tow zone signs.

6.6 Etiquette

Etiquette signage communicates expectations regarding behavior in shared spaces. These signs may include but are not limited to no smoking, no food/beverages, or hand washing signs.

6.7 Incidental

Incidental signage provides information about services, facilities, or amenities. These signs may include but are not limited to wi-fi information or building hours.

6.8 Temporary

Conveys temporary information or instructions to individuals that are typically used for a limited duration, including events, construction notices, or closures.

6.9 Paper Inserts

Signs needing to accommodate updatable information may include space for a paper sheet no smaller than 8.5” x 11”. These may include room IDs, evacuation maps, or emergency procedures signs.

6.10 Main Entrances

Main entrances at each building may have at minimum, one (1) frosted vinyl “Ivy Tree” logo applied to the glass door(s). Please print Ivy Tech Community College Brand Guidelines for logo below.

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7.0 PHYSICAL ELEMENTS

7.1 Materials

Sign materials should be durable, weather-resistant, and easy to maintain. Common materials to consider may include aluminum, acrylic, stainless steel, and high-pressure laminate.

7.2 Finishes

Matte finishes are recommended to minimize glare and ensure optimal readability. Finishes may be selected based on durability, resistance to vandalism, resistance to fading, and compatibility with the surrounding interior or exterior finishes.

8.0 MOUNTING AND PLACEMENT

8.1 Mounting

Signage should be securely mounted to a surface with the use of appropriate hardware or methods. Signs going on glass may have a backer panel added on the inside of the room/space to avoid the attachment method showing.

8.2 Signage Placement

Signage should be positioned at eye level and in prominent locations to maximize visibility and readability. Considerations should be given to factors such as line of sight, traffic flow, and obstructions when determining placement. Signs that are required by ADA, MUTCD, ICC, and NFPA may have their own placement standards and should be prioritized above general placement.

8.3 Placement Authority

All signage installations must be authorized by the local Ivy Tech facilities team and marketing lead to maximize consistency and uniformity in signage placement across locations.

9.0 APPLICABLE CODES

9.1 Americans with Disabilities Act (ADA)

The ADA Standards are based on minimum guidelines set by the Access Board and apply to places of public accommodation, commercial facilities, and state and local facilities in new construction, alterations, and additions. Please refer to the Americans with Disabilities Act, or most recent edition.

9.2 Manual on Uniform Traffic Control Devices (MUTCD)

The MUTCD issued by the Federal Highway Administration (FHWA) provides national standards for traffic control devices, including signs, signals, and pavement markings, ensuring consistency and safety across roadways and pedestrian areas. Please refer to the 11th Edition of the MUTCD, December 2023, or most recent edition.

9.3 International Code Council (ICC)

The ICC provides guidelines for the design and installation of signage to ensure safety, accessibility, and consistency across different types of buildings and structures. Please refer to the 2021 International Building Code (IBC), or most recent edition.

9.4 National Fire Protection Association (NFPA)

Signage shall comply with the most up to date NFPA 101 Life Safety Code. The 2024 version can be found and purchased here: NFPA 101

9.5 Local Ordinances

Locations must review and adhere to local ordinances pertaining to signage. These may include but are not limited to sign size, illumination, placement, or content requirements.